Public Address Application Forms and Guidelines

All Public Access Sessions, Public Forums and Council Meetings are open to members of the public.

Members of the public wishing to address at a Public Access Session, Public Forum - Development Assessment and Policy and Council meeting regarding agenda items, must complete the appropriate Public Address Form and return it to Council by 10.00am, on the day of the meeting.

Public Access Session Guidelines

  1. The City of Wagga Wagga’s Public Access Session will be held at 5:30pm, prior to the Public Forum – Development Assessment and Policy, one week prior to the scheduled Ordinary Council meeting for a maximum of 30 minutes.
  2. Members of the public are able to address Councillors on matters NOT INCLUDED in the Agenda for a Council Meeting, providing the matter is within the responsibilities of Council.

    The Public Access Session is not a public meeting and does not form part of the Council Meeting. No decisions will be made by Council at the Public Access Session.

    Members of the public wishing to address Council on matters included the Agenda of the Council Meeting need to make an application for Public Address at that meeting.

  3. Members of the public wishing to speak at the Public Access Session must lodge an application by 10.00am on the day of the meeting.
  4. All applications must be approved by the General Manager or his/her delegate.

    At all times, the General Manager and/or Council retain the discretion to refuse a person the opportunity to address the Public Access Session.

    Persons not registered to speak will not be able to address the Public Access Session.

  5. Speakers will have five minutes to address the Public Access Session.  An extension of time may be granted by Councillors.
  6. Applications to speak at the Public Access Session will be limited to four per Session. Where more than four applications to speak are received, applications will be considered in order of the time of receipt.

    Applications on the same or a related subject are restricted to a maximum of two per Public Access Session,  one speaker for the subject and one speaker against the subject.

    Where there are more than two applications received for the same subject, applications will be considered in order of the time of receipt.

  7. Each speaker is required to state their name and any organisation/interest group they are representing before speaking.
  8. Councillors may ask questions of the speaker.
  9. The speaker will not be able to ask questions of Councillors or Council staff in relation to the matter.
  10. Members of the public will not be permitted to raise matters or provide information on a matter which includes, but is not limited to, the following:
    • a standard request for Council services (which can be made by contacting Council’s Customer Service during business hours)
    • personnel matters concerning particular individuals
    • personal hardship of any resident or ratepayer
    • information that would, if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business
    • commercial information of a confidential nature that would, if disclosed:
      • prejudice the commercial position of the person who supplied it, or
      • confer a commercial advantage on a competitor of Council, or
      • reveal a trade secret
    • information that would, if disclosed prejudice the maintenance of law
    • matters affecting the security of Council, Councillors, Council staff or Council property
    • advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege
    • information concerning the nature and location of a place or an item of Aboriginal significance on community land
    • alleged contraventions of any Code of Conduct requirements applicable under Section 440 of the Local Government Act 1993 (“alleged contraventions of Council’s Code of Conduct”)
    • on balance, be contrary to public interest
  11. Addresses should be courteous and concise.  Members of the public will not be permitted to use the Public Access Session to defame, abuse, vilify, insult, threaten, intimidate or harass Councillors, Council staff or other members of the public.  Conduct of this nature will be deemed to be an act of disorder and the person engaging in such behaviour will be ruled out of order and may be expelled from the meeting.
  12. A person may be banned from addressing Council under the Public Access Session and/or Public Address processes for repeated acts of disorder or breaches of the Public Access Session/Address Guidelines.
  13. The Public Access Session does not provide any protection from civil action arising from allegations or any libellous comments.  Members of the public must be mindful of laws relating to defamation and libel.  Speakers do not have protection of privilege in respect of anything said or any material presented to the Public Access Session.
  14. Councillors are not entitled to use the Public Access Session for any purpose given opportunities are available to Councillors to raise matters formally.

If you would like to print a copy of these guidelines please click here.

Public Forum and Council Meeting Guidelines

  1. Each applicant wishing to address a meeting of Council or the Public Forum is required to make application to do so to the General Manager by 10.00am on the day of the meeting on the form prescribed.
  2. Each applicant must include, on the application form, details of each item to be included in the address.
  3. The address may relate to any item on the agenda to be considered by Council/Councillors at that meeting/forum, subject to the applicant having a direct interest in the matter.
  4. Applicants should provide a copy of their address and any related documentation with their application. Applications which fail to meet this criterion may be refused.
  5. The General Manager, or their representative, will determine applications
  6. Where more than the maximum number of presenters (maximum of four per session; two speakers for the subject, and two speakers against) has applied to address the meeting, the selected speakers will be determined based on the time of their application.
  7. Applicants will be advised of the result of their application by 3.30pm on the day of the meeting. It is important that Applicants provide a relevant contact number for this purpose.
  8. The Public Address session is conducted in accordance with Council’s Code of Meeting Practice:
    1. The public address session will be held at the time listed in the Agenda for the meeting/forum, or at a time during the meeting determined as appropriate by the meeting Chairperson
    2. The Chairperson will announce each party addressing Council/the forum and the subject of the address
    3. The Chairperson will determine the order of speakers addressing Council/the Forum
    4. The public address session will be restricted to a total of thirty (30) minutes per agenda item unless Council, by resolution, decides otherwise.
    5. Each applicant is restricted to one address of up to five (5) minutes.
    6. Each speaker may be granted, by resolution of Council, one extension of time only, amounting to one (1) minute, for the purpose of concluding their address. No further extensions of time are permitted.
    7. Addresses on the same or a related subject are restricted to a maximum of four (4) per session; two (2) speakers for the subject, and two (2) speakers against.
    8. Each speaker is required to state their name and address, organisation (if applicable) and interest in the issue before speaking
    9. Presentations should be courteous and concise. Personal allegations against Councillors and/or staff may not be made. A member of the public making such allegations forfeits immediately the opportunity to address the Council/Forum. The Mayor/Chairperson shall insist that an offending speaker cease speaking.  At the conclusion of an address a question and answer period is available for Councillors to clarify issues raised in the address.

The proceedings of the Council meeting, in open session, may be recorded by tape and/or video by the media and will be Livestreamed on the Internet. Speakers do not have protection of privilege in respect of anything said or any material presented to the Council or Public Forum.

If you would like to print a copy of these guidelines please click here.

Online Application Form

Please complete the Applicant details and the relevant meeting/s section.

Applicant Details
Title *
Council Meeting Details
Please choose an option (*Required)
Public Access Session Details
Public Forum Details
Please choose an option (*Required)

PDF Printable Application Forms