Contractor Safety Induction and Questionnaires

Contractor induction requirements

Council's Online E-learning WHS Module

Contractors and sub-contractors (and anyone else who will be working on site) MUST complete Council's online e-learning WHS Induction module prior to commencing any work for Council. Refer to the Contractor Induction requirements table below to determine induction needs.

If you and your workers need to complete the online induction then email safety@wagga.nsw.gov.au with the following information;

Include the following details in the email:

  • Name of workers that are conducting works for Wagga City Council
  • Each workers email address
  • Copy of white card for each worker
  • Photo of each worker (head and shoulder)
  • Mailing address to post card back to you
  • Company Name that the person works for
  • Council Contact Name

Once we receive the email, we will make arrangements for usernames and passwords, and then send this information and the link to the online induction back to the individual. The induction takes approximately 45 minutes to complete.

Each worker will now be required to sign and return to Council, an acknowledgment form. This acknowledgement form will be emailed to each individual along with login details. Upon completion of the induction and return of the signed acknowledgment form, Council will issue a card to each person who successfully completes the online induction. This card must be carried by the recipient while working onsite.

If any of your workers have learning or literacy difficulties, we can arrange face to face inductions. You will need to contact Council to make these arrangements.

Contractor Induction Cards

Council will issue Contractor Cards to all contractors that complete the online induction. The cards are valid for 3 years unless revoked for non-conformance. Contractors are expected to carry these cards with them whilst working on a Council site/project.

Online Inductions are valid for 3 years and then you will need to complete a refresher by once again emailing safety@wagga.nsw.gov.au. Council reserves the right to revoke any contractor card/induction for any WHS non-conformance.

Site Specific Induction

All workers and any visitors who enter a work site must be inducted into the site. The purpose of the induction is to identify hazards within the site and controls to be implemented. A Council representative will induct any contractor/worker/visitor into a work site initially. If the work site is then being controlled by a principal contractor, it will be their responsibility to induct any worker/visitor from this point on.

What to Expect of Council when working on a Council Site/Project

Council's number one priority is to ensure the health and safety of all workers. This includes contractors and sub contractors. Council representatives will conduct due diligence checks at any work site/projects to ensure compliance. You may be asked to provide evidence of your licences or qualifications, equipment servicing, inductions etc. Council will also ask to review any Safe Work Method Statements/procedures and your work will be monitored.

These due diligence checks are specifically for your safety and the safety of those working around you!!!

Contractor Safety Documentation 

If you are an existing preferred contractor for Council, you would have already completed the necessary safety documentation. Upon renewal of your contract, Council's Procurement Team will send your Organisation the necessary forms to complete.

If you are a Contractor that is new to Council, or a Council Member has contacted you to perform work for them, then you will need to determine the Category of Contractor you will be in order to complete the correct Safety Documentation. The below table provides information on the Category types;

The Contractor will need to complete the relevant Questionnaire with supporting evidence, and return the completed form to the Council Representative:

Category 1: Construction Project / Principal Contractor Safety Questionnaire

Category 2: Major Contract Safety Questionnaire

Category 3: Minor Contract Safety Questionnaire

Other relevant Contractor information

Contractor Safety Information Handbook

GM.WHS.30 Site Fencing

Safety and Security Fencing for Construction Sites - Site Specific Risk Assessment Checklist

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Other useful information/links/templates

Resources

www.safeworkaustralia.gov.au

www.safework.nsw.gov.au


References 

Work Health and Safety Act 2011

Work Health and Safety Regulation 2017

Code of Practice - How to Manage Work Health and Safety Risks

WHS Document Templates for use by Contractors

SafeWork NSW has an Easy to do WHS toolkit to help you with all your WHS needs. Click on the below link to find out more.

https://www.safework.nsw.gov.au/safety-starts-here to take you to the website or here for the pdf version.


For further information please contact safety@wagga.nsw.gov.au or phone 02 9626 9284