Park hire conditions of use

1. Making a booking at a Council facility

The hirer is required to be 18 years of age and Council may request proof of age prior to accepting the booking.

An Application to Hire a Park/Reserve is to be completed and processed. The Bookings Officer will contact the applicant if further information is required or to advise the request has been denied. Council reserves the right to refuse any booking if it is considered that such a booking is not in the best interest in the preservation of its community facility.

2. Payment

  1. Conditions of use must be read and agreed to in the application form.
  2. An invoice will be raised when the booking after confirmation has been sent.
  3. Bookings are not finalised until payment has been processed and any cheques have been cleared.

Payment must be made by one of the following methods:

  • In person and during business hours by cash, cheque payable to City of Wagga Wagga, or EFTPOS or credit card.
  • Cheques should be made payable to City of Wagga Wagga and posted to City of Wagga Wagga, PO Box 20 Wagga Wagga NSW 2650
  • By credit card by ringing 1300 292 442
  • Payments can be made on Council's Online Services - Home Page

3. Hire rates

All hire charges are available on the City of Wagga Wagga website. Fees and charges are reviewed every 12 months by Council. New rates are available on 1 July each year.

4. Cancellations and changes to bookings

Wedding/naming ceremony fees will not be refunded if cancelled within two months of the date of booking. Cancellations of other events are to be submitted no less than one month prior to the date of booking. All cancellations and changes are to be submitted in writing or by email to:
Booking Officer
City of Wagga Wagga
PO Box 20

or email to

In the case of wet weather rendering the park unfit for use on the day of booking, a refund may be given on all bookings.

5. Cleaning

The area must be left in a clean and tidy condition with no damage to Council's property.  Hirers are held responsible for any cleaning or maintenance required as a result of the booking.

6. Temporary structures

Temporary structures such as bollards, carpets and marquees at weddings are not allowed. No section in the park/reserve is to be cordoned off with ropes, signs or barricades. Wagga Event Hire has been granted permission by Council to supply wedding arbours at the gardens. These structures are to be secured with sandbags/weights as tent pegs or similar are not allowed. Wagga Event Hire's public liability covers the arbours being use at the Botanic Gardens, Collins Park and the Victory Memorial Gardens.

7. Confetti decorations

  • Confetti is not allowed, rice and flower petals are permitted.
  • Decorations are not permitted to be glued or fastened to any structures or trees within the Garden.

8. Parking

No vehicles are permitted to enter the gardens, grassed areas or drive on pathways.   Parking is permitted in allocated parking areas only.  Vehicles are not permitted to drive on pathways or lawns in gardens.

9. Chairs and tables

Chairs may be used, however they must have a stable triangle shape footing, for example white plastic garden chairs.   Council does not supply chairs and tables for events.  Garden seating is not to be removed from other parts of the garden for any purpose at all.

10. Restaurant, kiosk and reception facility

The Lessee of the restaurant, kiosk and reception facility situated at the Botanic Gardens has exclusive right to sell food, refreshments, soft drink, ice cream and souvenirs within the Botanic Gardens area (but not within the area known as the Music Bowl).

Community organisations using the Botanic Gardens can sell food to their members for fundraising purposes but not to the general public e.g. sausage sizzle. To ensure safety standards are maintained within community where food is being sold community organisations are encouraged to register with Council's Environmental Health section. Temporary Food Stalls

Events and large private functions being held at the Botanic Gardens are able to sell food and drink at their event with approval from Council or within the conditions in their development consent.

11. Alcohol

The sales and consumption of alcohol in council's parks and reserves is prohibited, except with the permission of Council in designated areas.

12. Noise

Noise is to be controlled by the Hirer and is not to create a nuisance to other park users.  Therefore, the use of public address systems, large sound systems and other activities that generate excessive amounts of noise cannot be used without the written permission of Council.

13. Access to miniature railway tracks

Access is not permitted for pedestrians to cross railway lines at the miniature railway. This area is for members of the Wagga Wagga Society of Model Engineers only. The public are forbidden to enter this area. Any injury sustained due to entering this area will not be covered by public liability insurance.

14. Power

Power location map for Victory Memorial and Botanic Garden is available from Booking Officer.  Power is marked P on the map.  A 3 pin plug is required to access any outdoor power point.

15. Pony rides

Pony rides are permitted on the condition that:

a) Approval is to be given by Council.
b) Pony ride operator are required to meet with a Council's Parks Officer to discuss the authorised route in park and clean up required. 
c) Pony rides must not stray from the allocated area.
d) The rides must not interfere with any other function on the park.
e) The area must be left clean and tidy (and free of any waste at the completion of any activities).
f) Any damage must be rectified prior to your departure.

16. Park usage

Parks are a public space. Even when notifying Council of an event the notification does not entitle you exclusive use of the nominated area.

17. Barbeques

Barbeques cannot be booked as they are available to all patrons attending the public park. Barbeques are to be cleaned after use ready for the next person to use.

18. Fireworks

Fireworks are prohibited on Council land.

19. Public liability insurance

All hirers operating equipment, rides or sports related activities must provide a copy of your certificate of current public liability insurance at the time of making a booking. The minimum cover required is $20,000,000. Without this insurance, hirers could be successfully personally sued.

The Hirer unconditionally releases all claims, suits, demands, actions or proceedings (whether at law, in equity or arising under any statute) which The Hirer has or may have against Wagga Wagga City Council, its councillors, officers, employees or agents (other than The Hirer) arising out of or in connection with an act, default or omission of The Hirer or any of its officers, employees or agents. The Hirer agrees not to sue or make any claim or demand against the Wagga Wagga City Council, its councillors, officers, employees or agents in respect of matters covered by this release.

The Hirer indemnifies, holds harmless and defends the Wagga Wagga City Council, its councillors, officers, employees or agents (other than The Hirer) against loss (including legal Costs and Expenses) or liability reasonably incurred or sustained by any of the indemnified persons arising from a claim, suit, demand, action or proceeding by any person against any of the indemnified persons where the loss or liability arises out of or in connection with an act, default or omission of The Hirer or any of its officers, employees, clients, invitees or agents.

The Hirer agrees that indemnity granted under this clause shall continue in full force and effect irrespective of the fact that this Agreement may have terminated.