Reserve hire conditions of use

Hiring of Council Reserves

The hirer is required to be over 18 years of age and Council may request proof of age prior to accepting the booking; however Council reserves the right to refuse any booking if it is considered that such a booking is not in the best interest in the preservation of its community facility.

1. Changing a Booking

Any changes made to a booking must be made in writing by letter or email to the Bookings Officer.

2. Payment

  1. An invoice will be raised when the booking after confirmation has been sent
  2. Bookings are not finalised until payment has been processed and any cheques have been cleared;
  3. Conditions of Use have been read and signed and returned to Council's Booking Officer.
  4. Payment must be made by one of the following methods:
  • In person and during business hours by cash, cheque payable to City of Wagga Wagga, or EFTPOS or credit card.
  • Cheques should be made payable to City of Wagga Wagga and posted to City of Wagga Wagga, PO Box 20 Wagga Wagga NSW 2650
  • By credit card by ringing 1300 292 442
  • Payments can be made on Council's Online Services - Home Page

3. Hire rates

All hire charges are available on the Council’s website

4. Cancellations

Cancellations of bookings are to be submitted no less than 2 weeks prior to the date of booking or a refund may not be offered. All cancellations are to be submitted in writing or by email to –

Bookings Officer
City of Wagga Wagga  
PO Box 20

or by email to

In the case of wet weather rendering the reserve unfit for use on the day of booking; a refund may be given on all bookings.

5. Cleaning

The area must be left in a clean and tidy condition with no damage to Councils property. Hirers are held responsible for any cleaning or maintenance required as a result of the booking. In the event of the Council having to clean or repair Councils property or buildings, the hirer will be responsible for any fee incurred.

6. Waste

Collect litter and use bins provided to dispose of rubbish. If bins not supplied please remove rubbish from the site at the end of your booking.

7. Alcohol

The sale of alcohol in council’s reserves is prohibited. Consumption of alcohol is prohibited where sign posted.

8. Dogs

Unless the Council reserve is designated by Council as an off-leash area for dogs, dogs are to be kept on a leash at all times. There are six designated off leash areas around Wagga Wagga, including an enclosed agility track. Click here to view Wagga's off-leash areas.

9. Fires & barbeques

No open fires are allowed within a Council reserve unless it is a fixed barbeque supplied by Council. Please ensure all embers are smothered in Council supplied open fires after use.

The statutory Bush Fire Danger Period runs from October 1st to March 31st, however it may vary due to local conditions.

Gas appliances for cooking purposes may be used during a Total Fire Ban subject to the following:

  1. It is under the direct control of a responsible adult
  2. There is a clear area for 2 metres around the barbeque
  3. You have an immediate and continuous supply of water

To check if a Total Fire Ban is in place ring 1800 679 737 or contact local fire station.

10. Protecting vegetation on reserves from motor vehicles and motorcycles

Only registered motor vehicles and motor bikes are to be driven on reserves.

  1. Reserves are to be accessed via the formed tracks and roadways provided.
  2. Do not use or start informal tracks as this may damage native vegetation, disturb wildlife and cause erosion.
  3. Do not damage vegetation or attach equipment to trees.
  4. Minimise disturbance to native wildlife and habitat.
  5. Do not enter or pass through private property without permission.

11. Camping

Camping can be conducted on most Council reserves with the exception of Wiradjuri Reserve and Wagga Beach, where camping is not allowed. Please advise in your booking request if you will be camping at the site during your booking.  

To protect the native animals and the vegetation where you are camping please follow these rules:

  1. Avoid low or poorly drained camping areas where soil or vegetation may be easily damaged; look for harder ground or sandier soils. Use tents which do not require trenches and which are self-supporting; don't tie tent ropes to trees as they can be easily ringbarked and die.
  2. Use rubbish bins or, better still, take rubbish with you when you leave including all organic waste such as fruit peel. Remember that Australian plants are generally adapted to low-nutrient soils, and adding nutrients only encourages the spread of weeds.
  3. Please use amenities provided or if no amenities block, only use detergents, toothpaste and soap if you're at least 50m from any waterways, to prevent harm to fish and other wildlife.
  4. Please don't feed native animals - it can damage their health and make them dependent on campers for food.
  5. Where possible use softer footwear such as sneakers or sand shoes around campsites to minimise compaction of soil and damage to vegetation.
  6. Try to leave everything as you found it.

12. Fireworks

Fireworks are prohibited on Council land. Failure to comply could result in fines and possible termination of any future bookings.

13. Firearms & hunting

Firearms and hunting are prohibited on Council land. Failure to comply could result in fines.

14. Events on reserves

A full description of your event details is to be supplied in writing to Council’s booking officer. The booking officer will evaluate the information supplied to see if a Development Application will be required to be lodged prior to acceptance of booking.

15. Risk assessment of event

A risk assessment may be required by a Council Officer prior to the event booking being accepted. A Council officer will contact hirer to organise a time to meet to conduct the assessment.

16. Public Liability Insurance

All hirers operating equipment, rides or sports related activities must provide a copy of their certificate of current public liability insurance at the time of making a booking. The minimum cover required is $20,000,000. Without this insurance, Hirers could be successfully personally sued.

The Hirer unconditionally releases all claims, suits, demands, actions or proceedings (whether at law, in equity or arising under any statute) which The Hirer has or may have against Wagga Wagga City Council, its councillors, officers, employees or agents (other than The Hirer) arising out of or in connection with an act, default or omission of The Hirer or any of its officers, employees or agents. The Hirer agrees not to sue or make any claim or demand against the Wagga Wagga City Council, its councillors, officers, employees or agents in respect of matters covered by this release.

The Hirer indemnifies, holds harmless and defends the Wagga Wagga City Council, its councillors, officers, employees or agents (other than The Hirer) against loss (including legal Costs and Expenses) or liability reasonably incurred or sustained by any of the indemnified persons arising from a claim, suit, demand, action or proceeding by any person against any of the indemnified persons where the loss or liability arises out of or in connection with an act, default or omission of The Hirer or any of its officers, employees, clients, invitees or agents.

The Hirer agrees that indemnity granted under this clause shall continue in full force and effect irrespective of the fact that this Agreement may have terminated.