Contractors

Request for Contractor Induction

Council has an obligation to ensure that people and the natural environment are not exposed to hazards or damage and that a safe workplace is provided for all workers.

Contractor requirements

All contractors and suppliers working for Council or on Council controlled work sites, facilities or projects, shall meet the requirements of their own policies and procedures and all relevant WHS and Environmental legislation as a PCBU so far as is reasonably practicable.

These groups will also be required to meet any Council specific requirements for WHS. These requirements are outlined in Council's WHS Contractor Safety Information Handbook (PDF, 591.7 KB).

The information contained in this area of our website is for Council's current or prospective contractors. It provides details on minimum safety requirements of contractors and also includes a number of templates available to assist contractors working for Council.

For further information please contact safety@wagga.nsw.gov.au or phone 1300 292 442.

Induction

Council's Online E-learning WHS Module

Contractors and sub-contractors (and anyone else who will be working on site) MUST complete Council's online e-learning WHS Induction module prior to commencing any work for Council.

Refer to the Contractor Induction requirements table below to determine induction needs.

	< 3 days/low risk	< 3 days/high risk	3 or more days/low risk	3 or more days / high risk
Site induction	x	x	x	x
Online e-learning WHS induction		x	x	x

High risk work includes:

confined spaces
working at heights
electrical work
construction work
trenching/excavation work
interaction with public/traffic
demolition work
hazardous substances/chemicals
hazardous materials/asbestos
working alone

If you and your workers need to complete the online induction then complete the Contractor Application Form; The following information is required to complete the application:

Name of workers that are conducting works for Wagga City Council
Each workers email address
Copy of white card for each worker
Photo of each worker (head and shoulder)
Mailing address to post card back to you
Company Name that the person works for
Council Contact Name

Once we receive the form submission, we will make arrangements for usernames and passwords, and then send this information and the link to the online induction back to the individual. The induction takes approximately 45 minutes to complete.

Each worker will now be required to sign and return to Council, an acknowledgment form. This acknowledgement form will be emailed to each individual along with login details. Upon completion of the induction and return of the signed acknowledgment form, Council will issue a card to each person who successfully completes the online induction. This card must be carried by the recipient while working onsite.

If any of your workers have learning or literacy difficulties, we can arrange face to face inductions. You will need to contact Council to make these arrangements.

Contractor Induction Cards

Council will issue Contractor Cards to all contractors that complete the online induction. The cards are valid for 3 years unless revoked for non-conformance. Contractors are expected to carry these cards with them whilst working on a Council site/project.

Online Inductions are valid for 3 years and then you will need to complete a refresher by once again emailing safety@wagga.nsw.gov.au. Council reserves the right to revoke any contractor card/induction for any WHS non-conformance.

Site Specific Induction

All workers and any visitors who enter a work site must be inducted into the site. The purpose of the induction is to identify hazards within the site and controls to be implemented. A Council representative will induct any contractor/worker/visitor into a work site initially. If the work site is then being controlled by a principal contractor, it will be their responsibility to induct any worker/visitor from this point on.

What to Expect of Council when working on a Council Site/Project

Council's number one priority is to ensure the health and safety of all workers. This includes contractors and sub contractors. Council representatives will conduct due diligence checks at any work site/projects to ensure compliance. You may be asked to provide evidence of your licences or qualifications, equipment servicing, inductions etc. Council will also ask to review any Safe Work Method Statements/procedures and your work will be monitored.

These due diligence checks are specifically for your safety and the safety of those working around you!!!

Contractor Safety Documentation

If you are an existing preferred contractor for Council, you would have already completed the necessary safety documentation. Upon renewal of your contract, Council's Procurement Team will send your Organisation the necessary forms to complete.

If you are a Contractor that is new to Council, or a Council Member has contacted you to perform work for them, then you will need to determine the Category of Contractor you will be in order to complete the correct Safety Documentation. The below table provides information on the Category types;

Category 1: Construction Project/Principle Contractors	Projects/Contracts where the cost of works is equal to or more than $250,000 (ex GST) and an external organisation will be appointed as the principle contractor
Category 2: Major Contracts	Construction works	Generally works over $50k OR less than $50k & includes high risk construction work.
Category 2: Major Contracts	Non-construction	Assessed based on: Cost (eg over $50k) Level of complexity & nature of work (eg use of subcontractors or likely use of subcontractors Duration (eg contract extends greater than 6 months)
Category 3: Minor Contracts	Construction works	Less than $50k and does not include high risk construction work
Category 3: Minor Contracts	Other service providers	Consultants or suppliers who provice an on-going service or one-off low risk service

The Contractor will need to complete the relevant Questionnaire with supporting evidence, and return the completed form to the Council Representative:

Category 1: Construction Project / Principal Contractor Safety Questionnaire 200.3 KB Download

Category 2: Major Contract Safety Questionnaire 200.3 KB Download

Category 3: Minor Contract Safety Questionnaire 161.9 KB Download